From office cleaning contract Like any other, it establishes a formal professional relationship between you and your client.
Mainly a good writing allows to clarify all the responsibilities and obligations of both parties. You, as the owner of the cleaning company, will establish the responsibilities and specify the cleaning services that you will perform.
In the case of the client, it will establish the obligation to proceed with the payment once your cleaning responsibilities are completed.
Step by step how to write an office cleaning contract
As I anticipated, a office cleaning contract Well written gives you the peace of mind that your client will know exactly the cleaning services that you will execute in his office.
But since for this you need to know the details, now you will read the step by step so that you can write it properly:
Step 1: As a first step, write in the title Cleaning contract and then continue adding the date on which the contract is concluded with its expiration date, that is, how long that agreement will last and the names of each party (the name of your company or your name personal) and the name of your client.
Step 2: To the left and below the name of your company enter the name and address of your client.
Then write: For the consideration established here, the parties agree … and continue writing everything you agreed to, clearly defining everything that you and your client are obliged to do.
At this point, also include the payment terms, if you will work by the hour, by the week, by the month or by the completed project and indicate who is responsible for providing the cleaning materials and necessary equipment.
Step three: Describe in this section each of the areas of the office to be cleaned, detailing everything you will have to do on a daily, weekly or monthly basis.
That is, you will write a list of all cleaning services including their frequency and if you include or exclude legal vacations.
For example you could list like this:
- Cleaning the front door glass inside and out.
- Cleaning and disinfection of bathroom sinks with accessories and mirrors.
- Sweeping and cleaning the bathroom floor.
- Cleaning and disinfecting the kitchen area with its accessories, tables, chairs and sink.
In the same list, make a column to enter its cost next to each service, indicating whether the price is monthly or per visit.
Step four: Make a detail about the resolution of disputes, because in this section you will explain, for example, that in the event of terminating the contract, either party must notify in writing a certain time in advance, it may be a notice of termination of the contract with an anticipation of two weeks.
Step five: At the bottom, leave a space for you and your client to sign like this:
Write: Client name: ……………….
Contractor name (your name or your company name): …………………………………………………………………
Tips for writing an office cleaning contract
You have already read the step by step to write a office cleaning contractAs extra tips and in the case of a legal document, you should consult the local law regulations to know technical terms that are usually added in contracts.
On the other hand, it is also important that you write in such a way that its reading is easy and agile, being as concise and clear as possible.
You can also think about organizing the contract by main sections and dividing it into sub sections and you will make it easier to read.
Since the contract is a legal and binding document, you must make sure that both you and your client agree with everything you have stipulated in it.
If you have any questions about the drafting of your contract, you can hire a lawyer to inform you if you have drafted it exhaustively.
It is convenient that you add the termination clause because it may be that you decide to quit the job because you found a client that is too demanding or that is not compliant with the payments or you do not feel that you receive a good treatment, then that clause gives you the peace of mind of that you are managing within what your contract establishes and will not be able to sue you for having left your job.
In the same way, your client may not have received the cleaning services they expected and, since they do not feel satisfied, they can do without your services if they notify you in advance that you have indicated in the contract.
Remember that you do not need to establish a long-term contract, for example you can provide a service on a monthly basis with a recession clause 30 days in advance.
Compose a office cleaning contract It is not very difficult, since it is only about writing in detail each of the services you offer with their prices and other questions that you have just read and will include in your contract.